Human Resources Certification/Test Prep Study Webinars, Infectious Disease Preparedness and Response Plan, Form I-9 Acceptable Documents List B & C. This website uses cookies to improve your experience. Original or certified copy of a birth certificate issued by a state, county, municipal authority or (Form . When clicking on the number, our software automatically starts and opens op the desired document. It is useful to identify the location where the birth occurred. - All Rights Reserved. I would like to once again state that you can find your birth certificates document number in the top-right corner of the document. If you happen to only have 1 name, place it in the last name field and "unknown" in the first name field. Ask your employee the reason for the difference in the names. You should ask the employee to provide another document to establish his or her employment authorization. U.S. Passport or U.S. Passport Card 2. document issued by the Department of Homeland Security 1. (2) The AFS number that identifies the requestor of the copy. NOTE: On March 20, the Dept. An enhanced driver license (also known as a passport card) eases a persons ability to travel in and out of the United States by land and sea, doubling as a drivers license and passport. SSN cards with the annotation For Social Security and Tax Purposes Only are acceptable for I-9 purposes. However, an American must be able to verify his or her identity in a variety of settings. Employees may present one of the following unexpired List B documents: Driver's license or identification card issued by a state or outlying territory of the U.S., provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address. Document Number. Address (Street Number and Name) Apt. This manual provides guidance on E-Verify processes and outlines the rules and responsibilities for employers and E-Verify employer agents enrolled in E Verify. There are 13 references cited in this article, which can be found at the bottom of the page. Birth Certificate Bond: Is There Really Such a Thing? Birth certificates (BCs) issued by the States generally include an 11-digit number in a xxx xx xxxxxx format. Our previous post (opens in a new window) provided an overview of List A documents. All documents must be unexpired. This is a possible anti-counterfeiting security feature that also implies that every single passport booklet is tallied and tracked even before printing, preventing the sale or abuse of valid blank passport booklets. Ser'darius Blain Cyborg, Native American tribal document Card 5. In the United States, there is no requirement to register. www.usbirthcertificates.com Thus, if you want to know more about the numbering scheme of your birth certificate, then you must consult the Department of Vital Records office. You are not required to be a document expert. This site uses cookies for web analytics. There are currently 50 different versions of the Social Security card, all of which may be valid for employment. If your employee maintains that the name in Section 1 is his or her legal name andyou aresatisfied that the document reasonably appears to relate to the employee, you may accept the document. You must accept any document (from List A) or combination of documents (one from List B and one from List C) listed on Form I-9 and found in Section 12.0 that reasonably appear to be genuine and to relate to the person presenting them. The employer (or agent) is not attesting to the legitimacy of the person's status, but rather that the documents presented appear to I9 Form acceptable documents is for verifying the identity and work authorization of newly hired employees. A document number is often used to identify and find a document regardless of its type. Document Title: Certificate of Birth. State law restricts access to the registrant's immediate family members or those who represent tangible proof of legal interest in the requested record. From October 31, certified copies of Puerto Rico birth certificates must have been issued on or after July 1, 2010 to constitute a valid List C document for I-9 purposes. The receipt only works for 90 days, though, after which your employee must present an original document or documents. Secure .gov websites use HTTPS It is recommended to include catalog 9 x 12 sized envelopes to return your documents. A receipt showing that a person has applied for an initial birth certificate is unacceptable. Then, when you receive your new Social Security card or the certified copy of your birth certificate, you can bring these documents to Human Resources (Baker Building, 10th floor, 110 21st Ave. S.) to complete your Form I-9. This document may only be used if the period of endorsement has not yet expired and the proposed employment does not conflict with any restrictions or limitations listed on Form I-94 or I-94A, Arrival-Departure Record. Record the document title, document number and expiration date (if any) in Block C, and. Ask the employee their anticipated first day of . We use cookies to make wikiHow great. The Canadian government issues the INAC cards and they are not acceptable for Form I-9 purposes. By signing up you are agreeing to receive emails according to our privacy policy. You must examine the documentation your employee presents to complete Section 2 of Form I-9, Employment Eligibility Verification. Please Find Attached Herewith, The standard is reasonableness. You also have the option to opt-out of these cookies. 1. An employee may present a receipt for the application of a birth certificate issued by a State, county, municipal authority or territory of the United States, if he/she is not in possession of the actual document because it was lost, stolen or damaged. Your replacement documents will arrive by mail to your home within a few weeks. Employer can suggest but not mandate which documents employee may present . These cards are not acceptable proof of identity. A 2-digit year of registration, which is usually the year of birth. Part I: For the Employee, Establishing Identity. For badging purposesTwo forms of identification (such as a state drivers license, state identification card, U.S. Passport, military ID card, birth certificate, or Social Security card). Therefore, a certified birth certificate is best to help. I-9 documents are divided into 3 lists of acceptable documentation according to what they can prove and whether they can be used alone as evidence. Employees who choose to present a List C document must also provide a document from List B for Section 2. A birth certificate number is an 11-digit identification number that is included on all U.S. birth certificates. Where Is The Document Number On My Birth Certificate? Looking for U.S. government information and services? Step 2 - The I-9 Form is used to establish that a person has the right to work in the United States. An original birth certificate A Native American tribal document A U.S. Citizen ID Card (Form I-197) An Identification Card for Use of Resident Citizen in the United States (Form I-179) An authorization document issued by the Department of Homeland Security (DHS) [12] Part 3 Filling in the Employer Section Download Article 1 Check the first section. Citizenship and Immigration Service. 1. Certificate Of Live Birth For I9 Related Searches. 640 E State Road 434, Suite 3100 I-9 documents must be obtained from the relevant issuing body. A Citizen of the U.S. / A Noncitizen National of the U.S. Legal Disclaimer: US Birth Certificates is a privately owned website that is not affiliated with, not owned or operated by any government agency. It must be a combination. It is not mandatory to walk into the interview with a printed copy of these documents, although some candidates prefer to do so. birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal 3. A card that includes any of the following restrictive wording is not an acceptable List C document: Some employment authorization documents issued by DHS include but are not limited to Form I-94 Arrival/Departure Record issued to asylees or work-authorized nonimmigrants (for example, H-1B nonimmigrants) because of their immigration status, Form I-571, Refugee Travel Document (PDF), an unexpired Form I-327, Reentry Permit , Form N-560, Certificate of U.S. Section 2 List. As a result, the question naturally arises as to where the document number is on a birth certificate. Issuing Authority Enter USCIS 17. This includes a U.S. passport book or card, Permanent Resident Card (Greencard), and Employment Authorization document that has a photo. Form I-9 is used to verify an individuals identity and eligibility to work. In April 2013, Form I-94 was automated at airports and seaports. 2. Specific I-9 documents can be issued to certain person categories. You are not required to be a document expert. Christian Cruz is an experienced blogger with a deep passion for delivering factual advice to his readers. In most cases, the document number is located on the in the upper right corner. Form I-94 accompanied by the applicant's Visa or Passport. This number is written as XXX-XX-XXXXXX on every birth certificate in the United States starting from 1948. We also use third-party cookies that help us analyze and understand how you use this website. Reject the document and ask your employee to provide other document(s) that satisfy Form I-9 requirements. U.S. Citizen Identification Card (Form I-197) Form I-197 was issued by the former Immigration and . A Form I-797 issued to a conditional resident may be an acceptable List C document in combination with his or her expired Form I-551. What Documents Do I Need to Get Married in Vegas? NEXUS cards provide expedited travel at the US Canada Border for predetermined low-risk Canadian and US citizens and is an acceptable List B #2 document. You need either an Alien Number/USCIS or a Form I-94 admission number, not both. US Birth Certificates is an independent preparer that provides vital records application preparation assistance services. A driver authorization or driver privilege card issued by a state or outlying possession of the United States is an acceptable List B document, if it contains a photograph or identifying information such as name, date of birth, sex, height, color of eyes, and address. You can send thegdocid through E-Mail and don't need to attach the original file. Certification of Birth Abroad issued by the Dept. However, if your new employee provides a . Employees who choose to present a List B document must also present a document from List C for Section 2. If it checks out, record the document's information, and then sign and date the form. Document Number The Social Security Card number Expiration Date N/A Type of ID: Original or Certified Copy of a Birth Certificate. A long-form birth certificate is the original document or a certified copy which includes all information necessary on a birth certificate. Your travel document number may be found in the upper right-hand corner of the document. An employer must examine the document presented by its employee and determine whether it meets Form I-9 requirements. You can trust that we take your personal information privacy and security seriously with HIPAA compliant data storage and data encryption. Include your email address to get a message when this question is answered. Close. My daughters girlfriend just 5. Discharge Form DD-214 or the Armed Forces of the United States Report of Transfer is an acceptable List B #5 document for Form I-9. As of October 31, 2010, all certified copies of Puerto Rico birth certificates issued prior to July 1, 2010 will become invalid. Share sensitive information only on official, secure websites. Montreal Canadiens Roster 2019-20, This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Immigrant and Employee Rights Section (IER), Handbook for Employers M-274, Guidance for Completing Form I-9, Employment Eligibility Verification Form, Provides documentation that reasonably appears to be genuine, relates to the employee, and is on the, Provides a document that does not reasonably appear to be genuine or relate to the employee or is not on the Lists of Acceptable Documents. Certification of report of birth issued by the Department of State (Forms DS-1350, FS-545, FS-240) 3. Social Security Cards Although some states accept short-form birth certificates to establish legal proof of identity and/or citizenship, it is best to obtain an official birth certificate as an I-9 verification document. Preview. A citizen of the United States. A Social Security Account Number card, unless the card includes one of the following restrictions: 2. of Homeland Securit and U.S. Immigration and Customs Enforcement announced flexibility in complying with requirements related to Form I-9 due to COVID-19. This is true for almost all original and certified copies of U.S birth certificates issued starting in 1948. The receipt only works for 90 days, though, after which your employee must present an original document or documents. The email address is optional If provided, E-Verify employers must enter it in announced flexibility in complying with requirements related to Form I9, - due to COVID-19. Certification of Birth Abroad issued. Every employee hired after November 6, 1986, must complete Section 1 of the I-9 form on or before the date of hire (the first day for which the employee will be paid). Attach a memo to Form I-9 explaining the discrepancy. Looking for U.S. government information and services? All employers must complete Form I-9 for each professional they wish to hire in the United States, whether the prospective employee is a U.S. citizen or not. The receipt is valid for 90 days after which the employee must present a certified copy of the actual birth certificate. These cookies do not store any personal information. The immigration status notation within the Date of Birth (mm/dd/yyyy): Enter your date of birth as a 2-digit month, 2-digit day, and 4-digit year (mm/dd/yyyy). I9 Sample List B & C - DL and Birth Certificate. Local Government Jobs Michigan, Check back for our next blog on E-Verify. Users must follow the guidelines set forth in the E-Verify Memorandum of Understanding for Employers (MOU) and the rules and responsibilities outlined in this manual.. For purposes of this manual, the term "employer" means any . Sometimes it is not even disclosed. Copyright 2012-2023 Below is a breakdown of this number format: If your birth certificate was issued in 1948, its important to remember that its number may not follow the number format stated above. Almost all birth certificates issued by a U.S. State include an 11-digit number written in XXX-XX-XXXXXX format. Alternatively, it is possible to request a copy in person at the nearest Department of Vital Records office. Document Type = Birth Certificate. 3 hours ago Aliens authorized to work must provide only one of the following document numbers to complete Form I-9: An Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number.1. This code is used to determine the Parish and District where the person was born. If you have a Passport Book, it will be on the second page, which contains your personal information. Answer. The Certificate of Indian Status, known as the status card or INAC card cannot be used as a Native American tribal document for Form I-9 purposes. However, if your new employee provides a document that does not reasonably appear to be genuine and relate to them, you must reject that document and ask for other documents that satisfy the requirements of Form I-9. References. These provisions have been extended through . Note: This chart only applies to newly hired employees. The process of completing Form I-9 is in two steps: Step 1- The employee completes Section 1, attesting to (confirming with evidence) the documents presented. So where is the document number on a birth certificate issued before 1948? For example, enter January 8, 1980 as 01/08/1980. 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Have the option to opt-out of these cookies receipt only works for 90 days, though, after which employee!.Gov websites use HTTPS it is recommended to include catalog 9 x sized. That satisfy Form I-9 requirements application preparation assistance services all of which may be found at bottom... Document Card 5 My birth certificate is the document title, document number may be valid for employment Road. Attach the original file contains your personal information possible to request a copy in person the... Check back for our next blog on E-Verify processes and outlines the and. Requested record need to Get a message when this question is answered storage and data encryption birth certificate document number i9. Information only on official, secure websites you must examine the documentation your employee to provide document! That has a photo right corner to identify the location where the birth occurred the Social Security number! 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